JOB TITLE: Controller
JOB TYPE: Full-time, Exempt
INDUSTRY: Military nonprofit organization (IRS Code 501c3)
LOCATION: Remote – some travel will be required with appropriate advance notice
ABOUT THE GREEN BERET FOUNDATION
The mission of the Green Beret Foundation is to provide Special Forces Soldiers and their families with emergency, immediate, and ongoing support. Founded in 2009, we assist over 3,000 families annually and continue to provide programs and services in support of the Special Forces Regiment on a daily basis. Since our inception, we’ve invested 84 cents of every dollar into our programs and services, which has totaled over $19 million that has directly supported the Regiment and its families. GBF is the only nonprofit solely dedicated to supporting Green Berets and their families that has achieved a 4-Star Rating with Charity Navigator. The Foundation is also the sole special operations nonprofit that is accredited by the Department of Veterans Affairs for the purpose of preparing, filing, and appealing disability claims and benefits.
Reporting to the President & CEO, the Controller is responsible for the day-to-day accounting and financial operations for the Foundation’s financial transactions, as well as for developing, implementing, and ensuring compliance with financial policies and procedures consistent with generally accepted accounting principles (“GAAP”). The Controller is responsible for maintaining and continuously improving the system of financial controls, including general accounting, investment accounting, tax compliance and planning, budgeting, banking, grants administration, payroll, accounts payable and other disbursements, and benefits.
The Controller will lead all day-to-day finance operations of a budget of $5 million. The Controller will work closely with the Director of Programs & Services and their staff, not only to educate them regarding finance and accounting procedures, but also implement how the finance function can support program operations to ensure the entire GBF team fortifies the financial strength and position of the Foundation.
In addition, the Controller will partner with the other senior leadership to enhance and better integrate finance, HR, and IT functions.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Develop, administer, and ensure compliance with generally accepted accounting policies and procedures.
- Prepare interim financial statements.
- Maintain general ledger, subsidiary ledgers (including but not limited to fixed assets, accounts payable, accounts receivable) and other accounting records needed for preparation of the financial statements and other required financial data, including journal entries, account reconciliations, management estimates including reserve allowances, prepaids and accruals.
- Maintain chart of accounts, vendor listing and accounting system reports.
- Ensure accounting for fund development activities (including restricted gifts, pledges receivable) are recorded in accordance with GAAP and non-profit accounting standards.
- Reconcile financial information from subsidiary applications to general ledger.
- Partner with the President & CEO and Vice President & COO to prepare annual operating budgets;assist in calculation of cash flow projections throughout year, including periodic reviews of budget vs.actual with variance analyses.
- Recommend and manage potential cost savings as well as other opportunities to enhance organizationaloperational and financial performance.
- Prepare audit schedules and internally-prepared financial statements for the Foundation’s year-endfinancial statement audit; provide support to auditors during the annual audit.
- Efficiently coordinate audit process to ensure full scope of management cooperation and timelycompletion of audit process.
- Prepare schedules and information for preparation of IRS Forms 990 by outside accounting firm.
- Prepare other reports and analyses as required.
Accounts Payable & Inventories:
- Manage accounts payable system including all necessary classifications and approvals using organization’s software and issuing payments as appropriate.
- Maintain vendor information including accurate payee information, obtaining and retaining W9s.○Collect and maintain supporting documents for payment of vendor invoices and grants.
- Obtain required approvals for accounts payable and electronic disbursements.○Manage organization’s credit card accounts.○Prepare, reconcile and issue tax forms 1099 via organization’s software.
- Ensure requirements for unclaimed property are met.
- Manage inventory of all computer and computer-related equipment, cell phones, and electronics.
- Manage inventory of goods for sale and for events, in coordination with COO and outside warehouse manager.
Accounts Receivable & Cash Management:
- Manage cash balances for the organization, monitoring and forecasting cash position and report results
- Deposit certain cash receipts, post to general ledger, and update and reconcile cash receipts journal.
- Perform posting and reconciliation of investment activity to custodial bank on a monthly basis.Act as liaison with custodial bank, investment advisors, and investment managers.
- Make recommendations for improving bank and investment relationships including costs and returns.
- Process semi-monthly payroll.
- Maintain and report on employee personal time off.
- Manage Foundation’s 401(k) and benefit plans. Work with third party administrator to manage and keep retirement plan in compliance and prepare tax form 5500 annually.
- Coordinate with the Vice President & COO, administer and process employee benefit paperwork.
- Proactively identify and communicate any issues with respect to wage and hour standards, pay in compliance with organizational pay policies, and other payroll-related regulatory compliance.
- Reconcile quarterly payroll tax returns to accounting books/record.
Professional Services and Non-Profit Management:
- Oversee control environment for all areas of responsibility, making recommendations to enhance internal controls and implementing enhancements and ensuring up-to-date documentation of control environment.
- Assist with insurance renewal/application process, required insurance reports and other insurance-related activities.
- Ensure all critical processes are well documented in the form of up-to-date Standard OperatingProcedures, identifying and training resources to serve as coverage for planned and unplanned time off.
- Develop and maintain organizational and departmental policies and procedures for all areas ofresponsibility.
- Participate in professional accounting societies; maintain current relevant knowledge of GAAP, non-profit operational and financial management practices
- Report on investment cash flows for the Finance Committee and Board of Directors.
- Maintain current knowledge of regulatory requirements affecting nonprofits.
- Manage compliance for all state charitable solicitation licenses and sales and use tax exemptions.
- Develop and implement a continuous financial training program for staff at all levels of theorganization, and measures the impact of that training in terms of improvements and compliance.
- Perform remote installation, configuration, troubleshooting, and technical support of common desktopcomputing issues.
- Handle other duties as necessary.
EDUCATION & EXPERIENCE
- Bachelor’s degree in Accounting or Finance.
- 7+ years nonprofit experience in full-scope accounting and related practices, reporting requirements, andprocedures.
- Essential computer skills and expert software knowledge of Quickbooks Online, Microsoft Excel,Microsoft Word, Microsoft Teams, Google Workspace, Zoom, and Adobe.
- Possess humility, emotional intelligence, flexibility, patience, and high intellectual curiosity.
- Strong interpersonal skills. Ability to interact effectively with diverse individuals and build effectiveworking relationships. Ability to respond to sensitive matters with diplomacy and empathy.
- Demonstrate proficiency using appropriate etiquette when responding to email and phone.
- Strong organizational and time management skills. Demonstrate ability to prioritize work and completeassignments accurately and in a timely manner. Able to effectively handle multiple priorities with a strongattention to detail in a fast-paced working environment.
- Unequivocal commitment to the highest standards of personal and business ethics and conduct.
- Mission-driven, guided by core values, and a pleasure to work with.
- Proficiency in clearly communicating information about finances and accounting issues tononaccountants and individuals with varying levels of financial expertise.
- Strong quantitative analysis capabilities, with the ability to read, analyze, interpret and explain complexfinancial data.
- Successful criminal background check.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- The Controller works a 40-hour week, generally during business hours (Central Standard Time). Someevening and weekend hours might be occasionally needed.
The Green Beret Foundation offers a comprehensive benefits package that includes: Medical/Prescription drug, Dental, Vision, a 401(k)-retirement plan, Paid Time Off, Sick Leave, Family Care Leave, Paid Holidays, and Bereavement Leave.
This is an incredible opportunity to be a part of the premier nonprofit organization dedicated to performing critical work in support of the U.S. Army Special Forces Regiment and its families. Please submit the following materials to email@example.com.
- Cover Letter.
- Three Professional References.
Green Beret Foundation is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Green Beret Foundation participates in the E-Verify program in certain locations as required by law. Green Beret Foundation is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Green Beret Foundation is a drug-free workplace.